Build Smarter Business Systems with Airtable
Running a building company means managing a constant flow of moving parts - quotes, subcontractors, materials, site timelines, client approvals, and budgets. When spreadsheets and whiteboards start to fall apart, that’s where a tool like Airtable comes in.
At its core, Airtable is a smart, visual database that helps you build custom systems that actually talk to each other. It’s like Excel, Asana, and Trello had a powerful, visual baby. And the best part? You don’t have to be technical to use it.
What Is Airtable?
Airtable is a no-code platform that lets you create connected databases—organised like spreadsheets, but with the power of apps. You can:
Build project tracking boards
Link budgets, timelines, and contractors
Create automated checklists and notifications
Track job stages visually
Generate reports or dashboards on the fly
It’s ideal for teams who need structure but also want flexibility and who are tired of using ten tools for one job.
A Real Example: Airtable for a Building Company
We worked with a residential construction business that was juggling spreadsheets, inboxes, and WhatsApp messages to manage jobs. Information was getting lost, timelines were slipping, and costs weren’t tracked until it was too late.
Here’s what we implemented using Airtable:
Central Job Dashboard:
All active builds and renovation jobs were entered into one table. Each entry included:
Client details
Site address
Scope of work
Assigned team members
Live job status (e.g. planning, framing, finishing)
Timeline & Milestone Tracker
Each project was connected to a visual timeline view with due dates, tasks, and automatic progress updates
Material Orders & Cost Tracker:
Linked databases allowed them to track:
Material orders
Delivery status
Supplier quotes
Real-time budget vs. actual costs
This meant they could catch over-budget items before the end of the job.
Task Automation
When a new job was added, all relevant checklists (council forms, deposits, trades) were automatically created.
If a deadline was missed, team members got reminders via email or Slack.
Reporting
The director could log in and instantly see:
How many jobs were in progress
Where delays were happening
What the overall budget variance looked like
Why Airtable Works So Well
Everything in One Place: No more jumping between tools or chasing updates.
Visual & Flexible: See your projects on a board, calendar, or table.
Customisable: Tailored to how you work. No bloated features.
Collaborative: Team members can comment, upload files, or tag others in real-time.
Need Help Building It?
Most business owners don’t have time to figure out Airtable from scratch. That’s where we come in.
At Designed For Results, we build bespoke Airtable systems that map to your exact workflows - no templates or guesswork. Just a smart, streamlined system that works the way your business runs.
Ready to replace your spreadsheets? Want to track more, miss less, and move faster?
Let’s build your Airtable system together.
